Financial Aid


Satisfactory Academic Progress Policy

The Financial Aid Office is required by federal regulations to periodically review financial assistance recipients to ensure that they are making academic progress towards the completion of their program of study. Satisfactory academic progress for financial assistance recipients is measured by both qualitative and quantitative standards and is an assessment of a student's cumulative academic record while in attendance at the institution.

In general, coursework that is taken while in attendance at Newbury and applies to the student's academic program is taken into account when reviewing the academic record for satisfactory academic progress. However, there are some exceptions. Please refer to the table below for a breakdown of how each type of course or credit is treated in the review.


Cumulative GPA   

Completion Rate

   Maximum Timeframe

Component

 Component

Component

Regular courses in program of study Y Y Y
Repeat Courses Y Y Y
Transfer Credits N Y Y
Consortium Credits N Y Y
Fundamental Courses Y Y Y
Incomplete Y Y Y
Audit Courses N N N
Credit by Examination N N N

Total Credits EarnedMinimum Cumulative Grade Point AverageRequired for the Program
0-24Certificate
2.0
Associate./ Baccalaureate
0-401.75
41- degree completion2.0


Cumulative GPA Component:  Students must earn the minimum published GPA at the published intervals.

Completion Rate Component: The Department of Education requires that students complete 2/3 (66.6%) of credit hours attempted (including the courses that a student may have withdrawn from or failed) for the academic year enrolled.  For example, a student who has enrolled in 36 credits throughout his/her academic career at the college must pass more than 24 credits in order to be making satisfactory academic progress.

Maximum Timeframe Component: A student can receive financial aid for up to 150% of the number of credits required for the program. Students pursuing an associate degree are expected to complete degree requirements in two years but no more than three years of study; baccalaureate students are expected to graduate in four years but no more than six years of study.

Penalties for Failure to Meet Standards: Students who do not meet satisfactory academic progress with regard to minimum GPA or completion rate will be placed on academic probation for one semester.  Students placed on probation will retain their eligibility for financial assistance for the following semester.  At the end of the probation period, satisfactory academic progress will be reviewed.  If the student meets the standards, s/he will retain their eligibility for financial assistance for the following semester.  If the student is unable to meet the standards after being placed on probation, s/he will no longer be eligible to receive financial assistance at the College until such time s/he is able to meet the standards of satisfactory academic progress.


APPEAL PROCESS
A student who becomes ineligible for federal student aid due to not meeting the financial assistance standards of satisfactory academic progress may appeal for a review of that determination. A student who believes he or she has extenuating circumstances that affected his or her ability to progress satisfactorily should appeal in writing within 30 days of the date of the letter indicating a loss of financial aid eligibility. The letter should be addressed to the Financial Assistance Appeals Committee and be submitted to the Student Financial Services office. A successful appeal may preserve the student's eligibility for financial assistance funds in the following semester.

Academic Amnesty
Students who are granted academic amnesty should be aware that previous grades will be used to evaluate Satisfactory Academic Progress (Quantitative and Qualitative) for financial assistance funds purposes even though they are not included in the new academic grade point average.

Audit Courses
Financial assistance funds do not cover any courses a student audits. Further, audit courses are not included for any of the calculated components.

Change of Program
A student who changes his/her academic program may request an appeal in that determination if he or she has changed programs while enrolled at his/her current college. If this appeal is taken up, then only those courses applicable to the new program will be evaluated for the Completion Rate and cumulative GPA components. However, all courses attempted will be evaluated for the Maximum Timeframe component. If, under these circumstances, the student is making satisfactory academic progress, the student will regain eligibility for financial assistance funds. If, under these circumstances, the student is not making satisfactory academic progress, the student will not regain eligibility for financial assistance funds at that time.

Consortium Credits
All courses taken at an institution other than the home institution through an official consortium are included in the calculation for completion rate and maximum timeframe components, but are excluded from the student's cumulative GPA component.

Course Withdrawal
Course withdrawal may affect a student’s eligibility for financial assistance funds.

Credit by Examination
Financial assistance funds do not cover courses in which a student earns credit through Credit by Examination.

Fundamental Courses
Credits from these courses will be included in the calculations for all three components of the satisfactory academic progress review. Students are only eligible for financial assistance funds for up to 24 credit hours of this type of coursework.

Experiential Learning Credits
Financial assistance funds do not cover courses in which a student earns credit through Experiential Learning. Experiential Learning Credits count toward the maximum time frame (quantitative) but do not count in qualitative measure (GPA).

Incompletes
All incompletes must be resolved by the end of the third week of the semester following the receipt of the incomplete grade. If not resolved, the grade is either automatically changed to an “F” or is considered to be an “F” for all components of the satisfactory academic progress review. Financial assistance funds can be withheld until Incompletes are resolved.

Repeat Courses
Only the most recent grade for a course that has been repeated will count towards a student's cumulative GPA. Therefore, grades from prior attempts will be excluded from the student's cumulative GPA. However, all attempts including the most current will be included in the calculation for the completion rate and maximum time frame components. Financial assistance funds will cover a repeated course only when it is repeated to replace an unacceptable grade as determined by a specific course and/or major.

Transfer Credits
Credits that are transferred in from another institution and apply to the most current major will be excluded from the student’s cumulative GPA. However, they will be included in the calculation for the maximum time frame component and the completion rate components